ACASE Privacy Policy
This Privacy Policy outlines how The Association for the Cooperative Advancement of Science and Education (“ACASE”, “we”, “us” or “our”) collects, uses, distributes, protects or otherwise inherits personal information from you (“you”, “your” or “user”) when you visit or use any ACASE website (including the website located at https://acase.org and all associated webpages and content), software application or software product (including any mobile application(s)), as well as any other media form or media channel provided by ACASE (collectively, the “Website”), or otherwise electronically transmit personal information to ACASE.
From time to time, ACASE may revise, modify, and/or update this Privacy Policy. If the Privacy Policy Changes, those changes will be posted to this page. You are therefore encouraged to refer to this page on an ongoing basis to ensure you understand and are up to date on the current Privacy Policy.
Privacy Policy last updated on: [January 29, 2026]
SECTIONS 1-8 OF THIS PRIVACY POLICY APPLY TO ALL USERS OF THE WEBSITE WHO ARE 13 YEARS OF AGE OR OLDER. FOR ACASE’S PRIVACY POLICY REGARDING COLLECTION, USE OR DISCLOSURE OF PERSONAL INFORMATION OF PERSONS UNDER 13 YEARS OF AGE, PLEASE SEE ACASE’S “PRIVACY DISCLOSURES FOR CHILDREN”, FOUND AT SECTION 9 OF THIS PRIVACY POLICY.
1. Consent
By using the Website, you accept the policies set forth in this Privacy Policy. If you do not accept the terms in this privacy policy, then you may not access, browse, or otherwise use the Website.
2. Information Collected by ACASE
As used herein, the term “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual or household. Personal Information includes Student Data (defined below).
Generally, you may browse some portions of the Website anonymously without providing any Personal Information. However, ACASE may ask you to provide Personal Information at various times and places in or on the Website, such as when filling out a contact form or creating an account with ACASE (“ACASE Account”). In some cases, if you choose not to provide ACASE with the requested information, you may not be able to access all parts of the Website or participate in all of its features. All Personal Information you provide will be governed by the terms of this Privacy Policy and the Terms of Use (located at [https://tinyurl.com/yc7sawhz]) in which this Privacy Policy is incorporated.
a. Passive and Third-Party Collection of Information
ACASE may passively (e.g., automatically) collect information about your computer, including your IP address, operating system, and browser type, for system administration and/or in order to create reports. This is statistical data about users’ browsing actions and patterns, and does not identify any individual (and therefore is not Personal Information). ACASE may further collect data regarding online activity, including what webpages are viewed by a particular user, for how long, navigation paths, what actions were taken, and whether anything was clicked or otherwise engaged with on the Website.
ACASE reserves the right to engage and/or utilize outside, third party services, including but not limited to Google Analytics and other, ever-changing, passive means of general data collection. All information collected utilizing these third parties is generalized information (i.e., not Personal Information) including but not limited to: IP address, browser type, operating system, generalized geographic data, and means of access (e.g., computer or mobile device).
b. Personal Information Collected by ACASE
ACASE may collect Personal Information that you provide to ACASE through the Website or otherwise includes:
– your first and last name;
– contact data (e.g., email address, phone number);
– your employer (e.g., your School, as defined below);
– demographic data (e.g., city, state, country of residence, age);
– profile data (e.g., the username and password associated to your ACASE Account);
– communications data (e.g., communications you submit through the Website); – marketing data (e.g., email preferences; responses to surveys); and – other data not specifically listed here, which ACASE will use only in accordance with this Privacy policy, or as otherwise disclosed to you at the time of collection.
Please note that ACASE may combine Personal Information we receive from you with Personal information falling within the categories above that ACASE obtains from other sources. For example, if/when you sign up for an ACASE Account using a third-party service provider, such as Google, Microsoft, Apple, Clever login, etc., ACASE may be provided with information regarding your account with such third-party service provider, including the categories of data described above. Your settings for any third-party accounts used in connection with the Website may give you options regarding how data is shared between such third-party service providers and ACASE. In some cases, ACASE may also obtain information about you from other customers, your employer (e.g., if you use the Website through an educational institution), or public sources such as public records, social media platforms, and other publicly available means.
We may offer features that allow users to invite their contacts to use the Website, and we may collect contact details about these invitees as part of this service to ensure invitations are delivered. Please only provide contact information of others to ACASE for these purposes where you have obtained permission of the person whose information you are providing to share such information with ACASE.
3. Use of Information
ACASE may use the information collected through your use of the Website, for example, in the following ways:
– to personalize the Website experience;
– to improve the Website;
– to send emails/newsletters;
– to administer contests or promotions;
– to respond to inquiries;
– to provide customer support;
– to improve customer service;
– to research user demographics;
– to describe services to prospective partners, advertisers, and other reputable third parties; and
– to develop new products or offerings.
(a) Third-Party Disclosure
ACASE does not buy, loan, sell, or otherwise share your personal information with any non-affiliated entity, except where (1) you have consented to such disclosure, or (2) required by law.
ACASE may contract with third-party service providers to assist in better understanding visitors to the Website or to improve the Website. These service providers are not permitted to use the information collected through the Website except to help ACASE conduct and improve its business.
4. Data Protection and Storage
ACASE implements a variety of security measures to maintain the safety of your Personal Information. When you submit information via the Website, your information is protected both online and offline. Online, the Application uses secure encrypted communications, such as the “HyperText Transfer Protocol Secure”, which is denoted by the “s” in “https” at the beginning of the URL of each webpage of the Website. Any information submitted through the Website is contained behind secure networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential.
In the event that you save, print, fax, screenshot or otherwise extract or transmit copies of your Personal information from the Website, you are responsible for maintaining the privacy and security of such information, and ACASE will not be liable for loss, theft, or any other consequences arising from misuse of such information.
5. Cookies and Web Beacons
ACASE may create cookies on devices of those who visit or use the Website. Cookies are used to store information, such as the time that a visit occurs, the type of browser used to access the Website, etc. Cookies can be used to customize content for the user. Although cookies do identify a user’s computer, cookies do not personally identify users or passwords. Most web browsers automatically accept cookies, but if you prefer, you can change your browser or browser settings to prevent that.
ACASE may also use web beacons to collect non-personal information about your use of the Website. Web beacons are tiny graphic images that are placed on a website or in an email and used to monitor the behavior of the user visiting the Website. The information collected by web beacons allows us to statistically monitor (1) how many people are using the Application, (2) how many people open our e-mails, and (3) for what purposes these actions are being taken. ACASE does not use web beacons to track your activity outside of the Application. ACASE does not link non-personal information from web beacons to personally identifiable information. Since web beacons are used in combination with cookies, if you disable cookies, the web beacons will only detect an anonymous website visit.
6. Third-Party Links
The Website may contain links to the websites or applications of third parties, which may have their own privacy policies. When you visit these third-party websites or applications, it is recommended that you read their privacy policies carefully. ACASE is not responsible for the privacy policies or the content of such third-party websites or applications.
7. Opt-out, Remove, or Modify Information
You can opt out of Google Analytics without affecting how you visit the Website – for more information on opting out of being tracked by Google Analytics across all websites and applications you use, visit this google page: http://tools.google.com/dlpage/gaoptout
ACASE may use other analytic software from time to time (e.g., WordPress or JetPack), which may not include a direct opt-out option. In such instances, you may have to opt out of, reject, or turn off cookies in order to disable tracking of how you engage with aspects of the Website.
You may “unsubscribe” from any or all ACASE promotional email communications at any time without any ramifications. This option can be found at the bottom of any promotional email sent from ACASE.
8. Additional Notice to School Users
In certain cases, access to the Website or specific components of it (such as applications) may be provided through an educational institution or instructor — including schools, school districts, teachers, authorized school personnel, and administrators (collectively referred to as “Schools”) — for educational use. When this occurs, ACASE may collect and process Personal Information related to children (“Student Data”) on behalf of the Schools, including Student Data of children under the age of 13. The collection and use of Student Data by ACASE is subject to the terms of any applicable agreement between the School and ACASE, as well as relevant student privacy laws, including COPPA, FERPA, and applicable state laws.
If your access to the Website or a portion of it was granted through a School with which you are affiliated, this Privacy Policy may not govern how that School collects, uses, or shares your information, including Student Data. For details on your School’s privacy practices — including how they handle your Personal Information and/or Student Data — please contact your School directly.
Please also refer to ACASE’s “Privacy Disclosures for Children” found in Section 9 of this Privacy Policy.
9. Privacy Disclosures for Children
This section describes how ACASE collects, uses, protects, and processes Personal Information (e.g., Student Data) from or about children under the age of 13 (“Students”) that is transmitted through the Website. Students are not permitted to use the Website, unless each Student is provided access through their School (with informed parental consent having been obtained prior) or directly through a parent or guardian. ACASE relies on Schools to obtain consent from parents/guardians and provide, upon request, appropriate consent to ACASE with respect to collection of Student Data. In some cases, ACASE may require that a School provide proof of consent of parents/guardians, such as in the form of consent forms signed by a Student’s parent(s)/guardian(s).
ACASE collects limited Personal Information from children under the age of 13 in the form of Student Data, but only where that Student’s School has contracted with ACASE to collect Student Data from such Students for the use and benefit of the Student in providing the Website. ACASE requires Schools to collect and obtain parental consent (or consent of a guardian) from such minor Students’ parents before collecting any such Student Data. If you are a child under the age of 13, please do not send any personal information about yourself to us, other than what we request from you when you sign up for an ACASE Account. ACASE does not require Students to disclose more information than is reasonably necessary to participate in Website activities.
a. Student Data Collected
ACASE may collect Student Data regarding a particular Student, for example:
– first and last name
– contact data of the Student and/or the Student’s parent(s)/guardian(s) – profile picture
– educational information (School, grade level, classroom)
– birthdate
– demographic information (e.g., age, nationality)
– account Information (e.g., username, login information for an ACASE Account) – communications and Student-created User Material(s) (including User Material(s) generated from completing assignments)
– feedback
– information collected by third parties as required or otherwise authorized by a School to which the Student’s ACASE Account is associated
– persistent identifier (e.g., collected through Cookies)
– Educational data deriving from Student and/or educator interactions with the Website
If ACASE learns that we have collected Student Data from a child under the age of 13 without parental consent, or that a child under the age of 13 has provided ACASE with Personal Information beyond what we request when they sign up for an ACASE Account, we will delete that information immediately. If you believe a child under the age of 13 has or may have provided ACASE with Personal Information beyond what is requested when creating an ACASE Account, or that a child under the age of 13 is using the Website without parental consent, please contact us at legal@acase.org.
b. Retaining Student Data
ACASE does not retain Student Data for longer than is reasonably necessary to provide educational services through the Website, for example, in accordance with an agreement between ACASE and a School. ACASE does not delete active Student ACASE Accounts except as requested by School or where such account violates the Terms.
Schools are responsible for maintaining Student rosters and identifying ACASE Accounts of Students to be deleted when such ACASE Accounts are no longer needed.
ACASE reserves the right to delete Student Accounts based on periods of inactivity in accordance with ACASE’s internal data retention practices. Some information may not be deleted when an ACASE Account is deleted, such as technical support records, customer service records, or other business records, and ACASE may decide not to delete de-identified data.
c. Use of Student Data
ACASE does not use or disclose Student Data for any purpose other than (1) to provide the Website in accordance with any contractual agreement(s) with Schools, or as permitted by a Student’s parent(s)/guardian(s), (2) to obtain services from third-party service providers who are bound by appropriate contractual terms to protect such data, or (3) as required by law. No Student Data is made available or visible generally to the public through the Website. Student Data is generally used as part of a Student’s ACASE Account to provide services to a School to which such Student’s ACASE Account is associated. Student Data may be used to support, improve, develop, or otherwise operate an educational product or service provided to a School through the Website.
Student Data may be made accessible to other accounts associated with a Student’s School to allow School educators and/or administrators to monitor Student engagement or performance, or to support lesson plans or other educational instruction(s). Schools may also use Student Data to prepare reports and for their own evaluation of the Website. Student Data may further be used to customize a Student’s experience or the Content shown to the student, or to prepare learning recommendations to educators and/or administrators. ACASE may use Student Data in some instances to diagnose back-end problems with the Website, to troubleshoot issues, and/or to provide maintenance and support.
ACASE does not use Student Data to advertise or market directly to Students, or to direct online advertising to Students. For the avoidance of doubt, ACASE does not use Student Data for any other commercial purpose than to provide educational services through the Website, unless authorized by the School and permitted by applicable law.
In some cases, ACASE may de-identify Student Data, e.g., remove all Personal Information from such data, including direct and indirect personal identifiers, such that there is no reasonable possibility that the remaining information could be used to identify a particular individual. Any de-identified information may be aggregated and/or anonymized to avoid identification of any particular School and/or Student, and ACASE reserves the right to share or publicly disclose de-identified data.
d. Accessing, Reviewing, and/or Deleting Student Data
Where a Student accesses the Website through their parent or guardian, the Student’s parent(s) or legal guardian(s) may access and review that particular Student’s information by contacting ACASE or by logging into a connected ACASE Account, if available. Where a Student accesses the Website through a School, the Student’s parent(s) or legal guardian(s) may access and review that particular Student’s information by contacting the School.
If you are a parent or guardian of a Student from whom you believe ACASE has collected Personal Information in a manner that is prohibited by law, whose Student Data you would like to have deleted, or if you would like to withdraw your consent to allow such Student to use the Website, please contact us. If the Student also accesses the Website through a School, please also contact the School. ACASE will comply with all requests to delete Student Data where consent has not been obtained from a parent or guardian as required by law, or where such consent is retracted, rescinded, revoked, or otherwise nullified.
e. Third Party Operators
In compliance with the Children’s Online Privacy Protection Act (COPPA), ACASE lists below each third party operator, such as advertising networks or social network plug-in, that collects or maintains Student Data through the Website, along with a name and contact information for each operator:
– Google https://edu.google.com/intl/ALL_us/
– Microsoft https://www.microsoft.com/en-us/education
– Clever https://www.clever.com/
10.Questions and Feedback
If there are any general questions regarding this Privacy Policy, or if you would like to provide any feedback regarding this Privacy Policy, you may contact ACASE by submitting an online contact form through the Website or by using the following contact information:
Email: info@acase.org